Ensure safe and efficient truck operations with this Operation of Trucks SWMS. This document outlines a structured approach to identifying and controlling hazards associated with driving, loading, and maintaining trucks. It provides essential risk controls, hazard management strategies, and best practices to support compliance with Australian workplace safety standards while maintaining a secure work environment.
 
Hazards & Control Measures Covered:
1️⃣ Arrival on Site
Uninformed Site Management – Sufficient information must be gathered before scheduling to determine site-specific needs and any required lifts.
Incorrect Truck or Operator Scheduled – The appropriate truck and trailer must be selected for the specific job requirements.
Site Access & Traffic Safety – The driver must follow site-specific traffic management plans and park in designated areas.
2️⃣ Pre-Work Discussion & Site Induction
Inadequate Planning – A pre-work discussion must be held with the site supervisor to confirm site terrain, the location of existing services (e.g., electricity), and the designated loading area.
Site Hazards & Personnel Awareness – The anticipated impact of other workers on-site must be assessed, and safety measures must be discussed before work begins.
Completion of Site Induction – All truck operators must complete a site-specific induction and confirm understanding of site requirements.
3️⃣ Pre-Trip Inspection
Truck Not Fit for Service – A pre-operational inspection must be completed to ensure the truck is in safe working order. Checks must include:
Tyre pressure and tread condition
Functioning brakes and warning devices (horn, flashing lights, reversing beeper, brake lights)
Steering, fluid levels, and compliance with company driving procedures
Fault Reporting – Any defects must be reported immediately, and faulty trucks must not be operated until repairs are completed.
4️⃣ Loading the Truck
Collision Risks & Spotter Requirements – Trucks must be parked on level, firm surfaces. A spotter must be used to guide plant and machinery being loaded.
Safe Loading Practices – No personnel must stand on the trailer while loading is in progress. Hand signals must be agreed upon before starting the activity.
Load Security & Transport Readiness – All loads must be securely tied down before transit to prevent movement.
5️⃣ Driving & Operating the Truck
Falling Objects & Material Spills – Loads must be covered where required and not exceed maximum designated limits.
Defensive Driving & Speed Control – Drivers must:
Maintain safe travel speeds and anticipate braking distances
Follow site traffic management plans and road rules
Keep a safe distance from embankments and other vehicles
Driving in Poor Weather Conditions – Travel speeds must be adjusted to match visibility and road conditions.
Safe Parking & Shutdown Procedures – The park brake must be engaged, keys removed, and wheels chocked if necessary.
6️⃣ Climbing In & Out of Cab
Manual Handling & Strain Injuries – Drivers must maintain three points of contact when entering and exiting the cab.
Slip & Fall Hazards – Drivers must avoid holding onto the steering wheel or levers when climbing in or out.
7️⃣ Truck Maintenance & Safety Checks
Mechanical Failure & Accident Risk – Trucks must undergo regular maintenance and inspections in accordance with manufacturer recommendations.
Daily Pre-Start Inspections – Operators must check fluid levels, tyre condition, and braking systems before starting operations.
Maintenance Documentation – Service logbooks must be kept up to date and available for inspection.
8️⃣ Communication & Emergency Preparedness
Failure of UHF Radio Communication – Backup communication measures, such as hand signals or mobile phones, must be used if radios fail.
Emergency Equipment Knowledge – Workers must be aware of the location of first aid kits and fire-fighting equipment.
Incident Reporting & Work Cessation – Any injuries, near misses, or unexpected hazards must be reported immediately. Work must stop until risks are reassessed and controlled.
9️⃣ Wildlife Hazards & Road Safety
Vehicle Collision with Wildlife – Drivers must be alert to wildlife in areas where animals are common.
Avoiding Sudden Steering Movements – Sharp swerving or heavy braking must be avoided to prevent truck rollovers.
🔟 Housekeeping & End of Work Procedures
Cabin Cleanliness & Tool Storage – All loose objects must be securely stowed to prevent injury.
Work Area Cleanliness – The work area must be left clean and free from obstructions at the end of each shift.
 
Key Features of the SWMS:
Supports Compliance – Helps businesses align with Australian workplace safety standards for truck operations.
Structured Risk Management – Identifies hazards, implements control measures, and provides step-by-step safety guidelines.
Emergency Readiness – Establishes clear procedures for incident response, vehicle maintenance, and load security.
Fully Customisable – Can be tailored to specific trucking environments and job requirements.
 
Who is This SWMS Suitable For?
This Operation of Trucks SWMS is essential for:
Transport & Logistics Operators
Civil & Construction Contractors
Waste Management & Heavy Haulage Companies
Mining & Industrial Truck Operators
 
Additional Resources:
Included with your purchase is a free copy of our Legislation & Codes of Practice Reference List to support your WHS documentation.
 
Ensure safe and compliant truck operations. Download the Operation of Trucks SWMS today and implement best-practice risk management for your site.