This Office Environments Risk Assessment/JSA (Job Safety Analysis) is pre-filled and covers everyday office work, from computers and office equipment to the kitchen, filing and working alone. It covers 16 activities, from workstation set-up to psychosocial hazards, manual handling and emergency response, with the hazards, control measures and risk ratings before and after controls for each. It's written by WHS specialists, aligned to Australian WHS legislation, and fully editable in Microsoft Word.
 
Who it's for
Small and medium businesses with an office
Accounting, legal and professional services firms
Real estate and property management offices
Administration teams and site offices for trade businesses
Not-for-profits and community organisations
A risk assessment, also called a JSA, JSEA or task risk assessment, records the hazards of a task and how you control them. If the task is part of high risk construction work, the law requires a SWMS for that work, so use our Office Environments SWMS instead.
 
Use it to
Show clients, insurers and auditors how you manage the risks
Apply for tenders, contracts and supplier panels
Get through prequalification with Avetta, Cm3 and other contractor portals
Induct new workers and train them in the task
 
What this risk assessment covers
Workstation ergonomics, including posture, glare, set-up and repetitive movements
Photocopiers, printers and scanners, including toner exposure and electrical safety
Shredders, laminators and guillotines with sharp edges, pinch points and hot parts
Compactus shelving collisions and falling items
Aggression, intimidation and harassment in person, by phone and by email
Psychosocial hazards from job demands, low support, unclear roles and poorly managed change
Slips, trips and fire in the building
Kitchen appliances, including urns, toasters, microwaves and cleaning chemicals
Heat and poor ventilation in the office
Working after hours or alone, including walking to your car in the dark
Filing, archive boxes and lifting and moving items
Toner, e-waste and paper waste, plus emergency response to injury, fire, aggression or medical emergency
 
What's included
Hazards and control measures for 16 work activities
Risk ratings before and after controls, with a 5x5 risk matrix and the hierarchy of controls
PPE requirements checklist
Maintenance and electrical testing checks for office equipment, and the training each worker needs
Controls for psychosocial hazards covering work design, aggression and working alone
Site specific hazards section for anything unique to your job
Further controls action plan to track anything still to be done
Worker sign-off sheet and worker consultation record
 
Why use this template
Saves hours compared with writing a risk assessment from a blank page
Covers the most common hazards and control measures for this work, ready to use out of the box
Fully editable, so you can add, remove or change anything to suit your workplace and how your team works
Helps your business stay compliant, with risk ratings, an action plan, worker sign-off and consultation records already set up
Comes with a step-by-step implementation guide
 
How it works
Buy online and download straight away. You'll also get an email with your link.
Add your logo, ABN, area and site details.
Check it suits your workplace and task, edit anything you need to, and consult your workers before you finalise it.
Brief your team and collect signatures.
 
Common questions
Do I need a SWMS or a risk assessment for office work?
No. Office work isn't high risk construction work, so a SWMS isn't a legal requirement. You still have to manage the risks, including ergonomic injuries and psychosocial hazards like aggression and harassment, and a risk assessment or JSA is a practical way to record how. Clients, insurers and prequalification portals often ask for one.
Does it cover psychosocial hazards?
Yes. It has an activity on work design and psychosocial hazards, covering job demands that are too high or too low, low job control, poor support, unclear roles and poorly managed change. It also covers aggression and harassment in person, by phone and by email.
Can I change it?
Yes. It's a Microsoft Word file, so you can add, remove or change any hazard, control or rating, and add your own logo and details.
Does it suit my state?
Yes. It's written to the model WHS laws and suits all states and territories, including Victoria under the OHS Act and Regulations.
What if it doesn't suit my work?
You're covered by our 30-day money-back guarantee if it isn't fit for purpose.