This PPE Issue, Inspection & Replacement SOP (Safe Operating Procedure) sets out how to issue personal protective equipment to employees, inspect it before each use, and replace PPE that is damaged, worn, contaminated or expired. It covers confirming the PPE needed for the task, correct size and fit, recording issue in a PPE register, pre-use inspection, quarantining and tagging failed PPE, and what to do if PPE fails during a task. It's written by WHS specialists, aligned to Australian WHS legislation, and fully editable in Microsoft Word.
Who it's for
Construction and trade businesses
Manufacturers and workshops
Warehouses and logistics operators
Cleaning and facility services contractors
Laboratories and healthcare support services
Supervisors and store people who issue PPE
Use it to
Train and induct workers in exactly how you expect the task to be done
Keep a clear reference at the machine, in the vehicle or on site
Record competency with the built-in sign-off
Show clients, insurers and auditors your safe work methods are written down
What this SOP covers
Exposure to hazards when damaged, worn, contaminated or expired PPE stays in use
Skin, eye or respiratory irritation from contaminated or poorly stored PPE
Cross-contamination or infection from shared or poorly cleaned PPE
Cuts and abrasions handling PPE with sharp or degraded parts
Manual handling injuries receiving, storing or distributing PPE stock
Slips, trips and falls in PPE storage, fitting or laundering areas
Reduced protection from wrong-sized, poorly fitted or non-fit-tested respirators
What's included
6 pre-operational checks, from PPE training and task requirements to the PPE register, fit-testing records, the storage area and the correct type and size
An 8-step operating procedure covering confirming PPE needs, requesting and recording issue, manufacturer's instructions, pre-use inspection and removing failed PPE
Quarantine controls for removing, tagging and segregating damaged, contaminated or expired PPE so it isn't reissued
5 shutdown, housekeeping and post-operation steps
Emergency actions for PPE failure during use, such as respirator seal failure, glove puncture or broken eye protection
PPE checklist and a list of related documents
Competency acknowledgement and worker sign-off
Space for your logo, SOP number, version and review dates
Why use this template
Saves hours compared with writing an SOP from a blank page
Written as clear, numbered steps that workers can follow on the job
Fully editable, so you can match it to your equipment, site and how your team works
The competency sign-off gives you a training record from day one
How it works
Buy online and download straight away. You'll also get an email with your link.
Add your logo, company name, SOP number and dates.
Check it suits your equipment and site, and edit anything you need to.
Train your workers and have them sign the competency acknowledgement.
Need more than one SOP?
This SOP is also included in the Ultimate Agriculture & Farming SOP Bundle, Ultimate Air Conditioning & Refrigeration SOP Bundle, Ultimate Audio Visual SOP Bundle, Ultimate Automotive & Mechanical SOP Bundle, Ultimate Bricklaying & Masonry SOP Bundle, Ultimate Building & Construction SOP Bundle, Ultimate Carpentry SOP Bundle, Ultimate Civil & Earthworks SOP Bundle, Ultimate Cleaning SOP Bundle, Ultimate Concreting SOP Bundle, Ultimate Electrical, HVAC & Solar SOP Bundle, Ultimate Fencing SOP Bundle, Ultimate Fire Services SOP Bundle, Ultimate Gardening & Landscaping SOP Bundle, Ultimate Hire Services SOP Bundle, Ultimate Hospitality & Events SOP Bundle, Ultimate Internal Fit-out SOP Bundle, Ultimate Joinery & Cabinet Making SOP Bundle, Ultimate Manufacturing & Industrial SOP Bundle, Ultimate Painting SOP Bundle, Ultimate Pest Control SOP Bundle, Ultimate Plumbing SOP Bundle, Ultimate Professional & Business Services SOP Bundle, Ultimate Property Maintenance SOP Bundle, Ultimate Retail & Wholesale SOP Bundle, Ultimate Roofing SOP Bundle, Ultimate Security Services SOP Bundle, Ultimate Shopfitting SOP Bundle, Ultimate Steel & Metal Fabrication SOP Bundle, Ultimate Tiling & Waterproofing SOP Bundle and Ultimate Transport & Warehousing SOP Bundle. Each bundle is $197, which works out much cheaper than buying SOPs one at a time.
Common questions
Does it tell me which PPE to choose for a task?
No. PPE selection for a specific hazard or task comes from the relevant risk assessment or hazard-specific SOP. This SOP covers issuing, inspecting and replacing it.
Does it include a PPE register?
Yes. The procedure has you record each issue in a PPE register or equivalent system, including the employee's name, item, size and date issued.
Does it cover respirator fit testing?
Yes, in part. Any fit-testing records must be available and up to date before PPE is issued, and a tight-fitting respirator that hasn't been fit tested is listed as a hazard.
Can I change it?
Yes. It's a Microsoft Word file, so you can add, remove or change any step, check or hazard, and add your own logo and details.
Does it suit my state?
Yes. It's written to the model WHS laws and suits all states and territories, including Victoria under the OHS Act and Regulations.
What if it doesn't suit my work?
You're covered by our 30-day money-back guarantee if it isn't fit for purpose.
