This Event Bump-In & Bump-Out SOP (Safe Operating Procedure) covers loading equipment, staging, furniture and materials in and out of events. It covers pre-bump-in briefings, immobilising vehicles, spotters for reversing near pedestrians, manual handling with trolleys, temporary walkways and cable management, coordinating with other contractors and keeping fire exits clear while working to a schedule. It's written by WHS specialists, aligned to Australian WHS legislation, and fully editable in Microsoft Word.
Who it's for
Event production companies
Audio visual and lighting hire businesses
Staging and theming suppliers
Exhibition and trade show builders
Party and furniture hire companies
Venues and event organisers
Use it to
Train and induct workers in exactly how you expect the task to be done
Keep a clear reference at the machine, in the vehicle or on site
Record competency with the built-in sign-off
Show clients, insurers and auditors your safe work methods are written down
What this SOP covers
Reversing or manoeuvring vehicles in loading zones
Manual handling of cases, staging and equipment
Trips on cables and cases left in walkways
Falling, tipping or shifting equipment and furniture
Collisions with loads and trolleys when crews overlap
Falls from truck ramps, tail-lifts or dock edges
Cuts from case latches, strapping and equipment edges
Electric shock from damaged temporary power leads and boards
Fatigue and rushing to meet a tight schedule
What's included
8 pre-operational checks, from venue induction and the bump-in briefing to vehicle and pedestrian conflict points, temporary power and handling aids
A 10-step procedure covering vehicle positioning, spotters, manual handling, walkways, cable runs, contractor coordination and holding areas
Vehicle immobilisation, tail-lift and ramp controls, and de-energising temporary power before moving leads
7 shutdown, housekeeping and post-operation steps
Emergency actions for vehicle incidents, equipment collapse, electric shock and injuries
PPE checklist and a list of related documents
Competency acknowledgement and worker sign-off
Space for your logo, SOP number, version and review dates
Why use this template
Saves hours compared with writing an SOP from a blank page
Written as clear, numbered steps that workers can follow on the job
Fully editable, so you can match it to your equipment, site and how your team works
The competency sign-off gives you a training record from day one
How it works
Buy online and download straight away. You'll also get an email with your link.
Add your logo, company name, SOP number and dates.
Check it suits your equipment and site, and edit anything you need to.
Train your workers and have them sign the competency acknowledgement.
Need more than one SOP?
This SOP is also included in the Ultimate Audio Visual SOP Bundle and Ultimate Hospitality & Events SOP Bundle. Each bundle is $197, which works out much cheaper than buying SOPs one at a time.
Common questions
Does it cover rigging or temporary structures?
No. Designing, erecting and dismantling rigging or temporary structures is covered by a separate procedure.
Does it cover forklifts and EWPs at the venue?
No. Forklifts, EWPs and hoists have their own plant-specific SOPs. This one covers vehicle movements, manual handling and walkways during load-in and load-out.
Can I change it?
Yes. It's a Microsoft Word file, so you can add, remove or change any step, check or hazard, and add your own logo and details.
Does it suit my state?
Yes. It's written to the model WHS laws and suits all states and territories, including Victoria under the OHS Act and Regulations.
What if it doesn't suit my work?
You're covered by our 30-day money-back guarantee if it isn't fit for purpose.
