This Visitor & Contractor Sign-In SOP (Safe Operating Procedure) gives reception and site entry personnel a clear method for greeting, signing in and signing out visitors and contractors. It covers checking induction status or giving a short safety briefing, confirming contractor licence and insurance evidence has been sighted, issuing badges and PPE, escorting, access control devices and accounting for everyone during an evacuation. It's written by WHS specialists, aligned to Australian WHS legislation, and fully editable in Microsoft Word.
Who it's for
Receptionists and front office workers
Site supervisors and leading hands
Manufacturers and warehouses
Construction site offices
Schools, aged care and healthcare facilities
Facility and property managers
Use it to
Train and induct workers in exactly how you expect the task to be done
Keep a clear reference at the machine, in the vehicle or on site
Record competency with the built-in sign-off
Show clients, insurers and auditors your safe work methods are written down
What this SOP covers
Uninducted or unescorted visitors entering hazardous work areas
Contractors starting work without licence or insurance evidence sighted
Incomplete sign-in records missing people at an evacuation muster
Slips and trips in reception, entry and car park areas
Being struck by vehicles when escorting through car parks
Noise and moving plant when escorting visitors without PPE
Aggressive, distressed or unauthorised people at reception
What's included
6 pre-operational checks, from training and the sign-in system to badges, PPE, expected visitor lists and muster point details
A 9-step operating procedure covering greeting, induction status, contractor evidence, recording details, badges, escorting and access devices
Isolation and energy control for restricting access and managing boom gates and door releases
5 shutdown, housekeeping and post-operation steps
Emergency actions for evacuation headcounts, missing persons and aggressive or unwell visitors
PPE checklist and a list of related documents
Competency acknowledgement and worker sign-off
Space for your logo, SOP number, version and review dates
Why use this template
Saves hours compared with writing an SOP from a blank page
Written as clear, numbered steps that workers can follow on the job
Fully editable, so you can match it to your equipment, site and how your team works
The competency sign-off gives you a training record from day one
How it works
Buy online and download straight away. You'll also get an email with your link.
Add your logo, company name, SOP number and dates.
Check it suits your equipment and site, and edit anything you need to.
Train your workers and have them sign the competency acknowledgement.
Need more than one SOP?
This SOP is also included in the Ultimate Professional & Business Services SOP Bundle. At $197 for the whole bundle, it works out much cheaper than buying SOPs one at a time.
Common questions
Does it include the site induction content?
No. It covers checking induction status and giving a short safety briefing where needed. The induction content itself and your contractor management procedure sit outside this SOP.
Does it cover electronic sign-in systems?
Yes. It works with a paper register or an electronic sign-in system, and covers keeping the list accessible for evacuation headcounts.
Can I change it?
Yes. It's a Microsoft Word file, so you can add, remove or change any step, check or hazard, and add your own logo and details.
Does it suit my state?
Yes. It's written to the model WHS laws and suits all states and territories, including Victoria under the OHS Act and Regulations.
What if it doesn't suit my work?
You're covered by our 30-day money-back guarantee if it isn't fit for purpose.
